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Senior Associate Administration Services, EU Clinical Development Job

Date: Nov 17, 2017

Location: London, ENG, GB

Company: MSD

Requisition ID: ADM008806

MSD is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where MSD has codified its 125-year legacy. MSD’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

We have an exciting, new opportunity for a Senior Associate Administrative Services, EU Clinical Development to be based in our office in Kings Cross, London.

The person in this role will work alongside an existing colleague and support our EU Clinical Development team at Executive level.

Responsibilities:
  • Perform administrative support tasks 
  • Schedule executive appointments and meetings
  • Calendar maintenance 
  • Answer/screening/routing telephone calls
  • Prepare expense reports
  • Prepare and edit executive presentations
  • Arrange travel and organize events internally and externally
  • Handle Visa applications and documents for stakeholders and guests
  • Support the whole team for any administrative/company related requests
  • Working with the internal financial system (SAP/Comet) - offer requests, purchase orders creation, invoice handling
  • Cooperation with the administrative team in London and other sites.
  • Organisation of meetings ( from 1:1 up to meetings for 100 people), booking rooms, materials preparation
Qualifications

  • Typically requires a minimum of 3 + years' experience as Administrative Assistant
  • Ability to communicate in English, both verbally and in writing
  • Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other peripheral devices
  • SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
  • Experience of scheduling complex travel arrangements including multi-leg domestic and international travel
  • Advanced secretarial/clerical abilities with a history of high performance 
  • A strong performer in current and past positions 
  • Ability to handle and prioritize a large number of simultaneous assignments 
  • Experience with event planning and coordination 
  • Outstanding communication and people skills 
  • Open to feedback & learning
Your role at MSD is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At MSD, we’re inventing for life.



Job: Administrative Svcs Generic
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Employee Status: Regular
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Company Trade Name: MSD


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